Responsibilities:
- Assist in the preparation and submission of tender and eTender prequalification documents and quotes.
- Coordinate and gather information, to complete bid responses.
- Ensure bid documentation is accurate, compliant and submitted on time.
- Format and proofread proposal content to maintain high standards of quality and presentation.
- Maintain and organise the tender document library and bid templates.
- Track bid deadlines and ensure all stakeholders are aware of submission timelines.
- Support the preparation of bid presentations and supporting documents.
- Assist with contract reviews and administrative compliance checks.
- Build and maintain strong working relationships across internal teams.
- The duties and responsibilities described are not an exhaustive list and additional tasks may be assigned in line with business needs.
- Previous experience in bid administration, bid coordination or a similar administrative role, including eTenders.
- Excellent written and verbal communication skills.
- Strong organisational and time management abilities .
- High attention to detail with strong document formatting skills.
- Leadership skills to plan, manage and direct multi-disciplinary teams.
- Significant base of IT skills including MS Project, Word, Excel, Power Point.
- High level of commercial understanding and application.
- A successful track record working closely in partnership with clients, contractors and design teams.
- A positive, proactive approach with an ability to adapt to changing scenarios.
- Strong interpersonal/people skills with the ability to work in and manage teams.
- Self-motivated with ability to work in an unstructured environment.
Desirable Experience:
- Experience in a live office environment.
- Familiarity with Architectural roles and services.
- Familiarity with public sector procurement portals such as eTenders.
- Knowledge of bid processes or proposal writing best practices.
- Relevant third-level qualification preferred.
- Training or certification in bid/proposal writing (e.g. APMP) is an advantage.
What’s next
- Click “Apply Now” to submit your application for Bid Administrator role.