Key Responsibilities may include but are not limited to:
- Administrative Support
- Organise and maintain project documentation, including contracts, permits, inspection records, and compliance reports.
- Prepare and distribute daily, weekly, and monthly reports related to site activities, personnel attendance, and project progress.
- Update project schedules and track project milestones to report to the Site/Project Manager.
- Documentation and Compliance
- Ensure all documentation is filed in compliance with company and regulatory standards.
- Maintain and update records on safety inspections, training records, and incident reports as required by safety regulations.
- Handle and record timesheets, attendance logs, and ensure payroll data is accurate for construction site staff.
- Coordination and Communication
- Act as the main point of contact for communication between project managers, contractors, vendors, and site personnel.
- Coordinate and schedule meetings, site inspections, and safety briefings, taking minutes as needed.
- Assist with logistics for site operations, including deliveries, access passes, and contractor onboarding.
- Procurement and Inventory Management
- Assist in ordering supplies, materials, and equipment, ensuring availability on-site as per the project schedule.
- Track inventory and monitor materials consumption, working with the procurement team to maintain adequate stock levels.
- Verify invoices from suppliers and submit them for payment approval.
- Safety and Compliance Support
- Support the site safety officer by maintaining updated safety documentation and incident records.
- Ensure that all personnel on-site are compliant with health, safety, and environmental regulations.
- Coordinate emergency drills and ensure emergency contact lists are up to date.
- Data Entry and Reporting
- Enter data into project management software and company systems, maintaining accuracy and timeliness.
- Generate reports for project progress, budget updates, and resource allocation.
- Track project expenses and assist in budget monitoring by recording financial transactions.
Key Skills & Qualifications
Experience:
- Minimum of 2 years’ experience in administrative roles; experience within the construction industry is mandatory.
- Familiarity with construction documentation, compliance, and terminology is needed.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Experience with project management software (e.g., Zutech) is a plus.
- Organisational Skills: Ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment.
- Attention to Detail: High accuracy in data entry, document management, and reporting.
- Communication: Strong verbal and written communication skills, comfortable interacting with different stakeholders.
- Problem-Solving: Able to handle administrative issues independently and proactively identify solutions.
- Teamwork: Collaborative, with the ability to work effectively with diverse site teams and external partners.
- Adaptability: Flexible and able to adapt to the changing needs of a dynamic construction environment.
What’s next
- Click “Apply Now” to submit your application for Site Administrator role.