Location: Walkinstown, Dublin 12
Employment Type: Full-Time
Reports To: Office Manager
About the Role: We are seeking an energetic, highly organised, and proactive Office Administrator & Receptionist to join our team. This is a dynamic, front-facing role that requires exceptional communication skills, attention to detail, and the ability to thrive in a fast-paced office environment. You’ll be the first point of contact for clients and visitors while also providing vital administrative support to ensure the smooth running of day-to-day operations.
Key Responsibilities: Reception & Front-of-House Duties
- Answer, screen, and direct phone calls and emails promptly.
- Manage incoming and outgoing mail, deliveries, and courier services.
- Maintain the reception area and meeting rooms to a high standard.
- Provide administrative and clerical support to management and team members.
- Prepare and edit correspondence, reports, and other documents.
- Schedule meetings, appointments, and travel arrangements.
- Assist with on-boarding new staff and maintaining employee records.
- Support internal communication and coordination between departments.
- Contribute to improving office systems and administrative processes.
- Proven experience in a similar administrative or receptionist role (preferably in a busy, fast-paced environment).
- Excellent verbal and written communication skills.
- Strong organisational and prioritising abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office technology.
- Professional appearance and demeanour.
- Ability to work as part of a team.
- Strong attention to detail and a proactive approach to problem-solving.
- Friendly, approachable, and customer-focused.
- Calm under pressure with excellent time management skills.
- Adaptable and flexible to changing priorities.
- Positive attitude and strong work ethic.
- Competitive salary
- Supportive team environment
- Opportunities for professional growth and development