Responsibilities:
- Coordinate HSE activities in accordance with business management systems and current best practices, ensuring compliance with ISO 14001 and ISO 45001 standards.
- Plan and coordinate verification audits and certification activities with HSE organizations and accreditation bodies.
- Manage statutory notifications, including new project notifications and reporting of unplanned events.
- Administer HSE Management App, overseeing corrective actions, unplanned event reports, and related functions.
- Maintain HSE document control systems and provide support to project-based teams where required.
- Liaise with the wider HSE team to ensure reports are completed, actions are closed promptly, and key performance indicators (KPIs) are consistently achieved.
- Produce high-quality monthly HSE reports and performance summaries.
- Manage business HSE KPIs and compile associated performance data and reports.
- Support the maintenance and continual improvement of ISO 14001 and ISO 45001 Management System accreditations.
- Lead the submission process for external HSE awards, promoting national recognition of the company’s safety performance.
- Maintain accurate electronic and paper-based records and filing systems.
- Participate in team and business meetings as required.
- Update and maintain company documentation, policies, and procedures in line with current legislative and regulatory requirements.
- Engage fully in learning and development activities as directed by line management.
- Prepare correspondence, documents, reports, and presentations to specification using a variety of media.
- Report directly to the Company HSE Manager and the HSE Operations Director.
- Participate in company performance appraisals and contribute to continuous improvement across individual, team, and organizational performance.
- Undertake purchasing and financial administration duties as required, including processing invoices, requisitioning office supplies and equipment, and tracking costs.
- Manage incoming and outgoing mail.
- Assist with the preparation of tender submissions.
Requirements:
- Strong administrative skills, ideally gained within an office environment in the construction industry (preferred but not essential).
- Previous administrative experience in Health, Safety, and Environmental functions (desired but not essential).
- Competence in operating standard office equipment and IT systems (e.g., computers, telephones, printers, copiers).
- Proficient in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
- Prior experience in the construction sector is advantageous.
- Demonstrates initiative and a proactive, self-starting approach.
- Strong attention to detail and high level of accuracy.
- Ability to follow and understand established processes and standard procedures.
- Skilled in accurate data entry and transcription from forms to databases.
- Effective communicator, able to take direction, collaborate with others, and provide feedback where required.
What’s next
- Click “Apply Now” to submit your application for Health and Safety Administrator role.